You can issue credit card refunds for up to 180 days after the original purchase. You can issue credit card refunds directly to the customer up to 180 days after the original purchase date. After 180 days you will need issue refunds by writing a check to the parent.
You will also need to issue a refund by check if the refund amount exceeds what is pending to be paid from ActivityHero.
As a reminder, when families requests a refund, you should determine the correct refund amount and enter it into ActivityHero for processing. You can enter a note with the refund amount and the parent will receive an email when the refund is processed.
This is also a good time to take a look at your refund/cancellation policy to make sure it's updated and appears on your terms/conditions and email confirmations. Wondering what are common policies? Read about refund/cancellation policies in our blog.